Privacy Policy for Thoughtful Builders Inc.
Effective Date: 8/6/26
Last Updated: 8/6/26
Thoughtful Builders Inc. respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website https://thoughtful-builders.com/ or engage with our construction, design, land clearing, forestry and building services.
Please read this Privacy Policy carefully. By using our Site or submitting information to us, you consent to the practices described below.
1. Information We Collect
We collect information that identifies, relates to, describes, or could reasonably be linked, directly or indirectly, with a particular individual or household.
A. Information You Provide directly
- Contact Details: Name, email address, phone number, mailing address, and physical project site addresses.
- Project Specifications: Information about your property, project timeline, budget preferences, architectural preferences, and architectural or design files you submit.
- Inquiries & Communications: Details provided when filling out contact forms, requesting consultations, subscribing to updates, or contacting our team via phone or email.
- Billing Information: Payment details, billing addresses, and financing preferences when entering into a contract or paying for services.
B. Information Collected Automatically
When you navigate our Site, we automatically collect certain technical data via cookies, server logs, and similar tracking technologies:
- Device and Usage Data: IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and click behavior.
- Location Data: General geographic location derived from your IP address.
2. How We Use Your Information
We use the collected information for various business and operational purposes, including:
- Delivering Services: Providing estimates, scheduling site visits, executing building contracts, managing project timelines, and processing payments.
- Communication: Responding to inquiries, sending project updates, providing customer support, and relaying transactional communications.
- Marketing & Promotions: Sending newsletters, promotional materials, and updates regarding new services or completed projects (you may opt out at any time).
- Website Optimization: Analyzing traffic patterns, improving user interface, diagnosing technical problems, and measuring marketing effectiveness.
- Legal & Regulatory Compliance: Fulfilling legal, tax, permit, or insurance requirements and protecting our rights, property, and safety.
3. How We Share Your Information
Thoughtful Builders Inc. does not sell your personal information. We only disclose your information in the following circumstances:
- Subcontractors & Service Providers: We may share relevant project details with vetted subcontractors, architects, engineers, suppliers, and IT service providers who assist us in fulfilling your project and operating our business. These entities are bound by confidentiality obligations.
- Legal Requirements: We may disclose information if required to do so by law, court order, or governmental authority, or to protect the safety, rights, or property of Thoughtful Builders Inc., our clients, or others.
- Business Transfers: In the event of a merger, acquisition, restructuring, or sale of company assets, client information may be transferred as part of the business assets.
4. Cookies and Tracking Technologies
Our Site uses cookies and similar tracking tools to enhance your browsing experience, analyze traffic, and customize content.
- Essential Cookies: Necessary for basic Site functions and security.
- Analytics Cookies: Help us understand how visitors interact with our Site (e.g., Google Analytics).
You can control or disable cookies through your browser settings. However, disabling certain cookies may impact your ability to use some features on our Site.
5. Data Security
We implement reasonable technical, administrative, and physical security measures designed to protect your personal information against unauthorized access, disclosure, loss, or alteration. While we strive to safeguard your data, no internet transmission or electronic storage method is 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, comply with legal and regulatory requirements, resolve disputes, and enforce our agreements. Project documentation, contracts, and building records may be retained longer to satisfy warranty, permit, and legal audit obligations.
7. Your Rights and Choices
Depending on your jurisdiction, you may have rights regarding your personal information:
- Access & Correction: Request a copy of the personal information we hold about you, or request that we update/correct inaccuracies.
- Deletion: Request the deletion of your personal data, subject to legal and contractual exceptions (such as open contracts or tax records).
- Opt-Out: Unsubscribe from promotional communications at any time by clicking the “Unsubscribe” link in marketing emails or contacting us directly.
To exercise any of these rights, please contact us using the information provided in Section 10 below.
8. Third-Party Links
Our Site may contain links to external websites, such as trade partners, material vendors, or social media platforms. We are not responsible for the privacy practices or content of third-party websites. We encourage you to read the privacy policies of any site you visit.
9. Children’s Privacy
Our Site and services are intended for adults and are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we discover we have inadvertently collected information from a child under 18, we will delete it promptly.
10. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated “Last Updated” date. Your continued use of the Site or our services after updates are posted constitutes acceptance of the revised policy.
11. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
Thoughtful Builders Inc.
Email: accounts@thoughtful-builders.com
Phone: (585) – 610 – 8487
